Our privacy policy


Berggren Oy

May 2018

Your privacy and keeping you informed on processing your personal data is important to us. This Privacy Notice provides you information on how we collect and process personal data of our clients, potential future clients and our business contacts.

In case of any questions, please contact tietosuoja@berggren.fi.

1. Why we process personal data?
We process personal data for the purposes of

- providing and developing our legal and intellectual property related services including, for example, completing assignments and accounting,

- maintaining and managing a business relationship with you including, for example, client surveys and providing information on our events,

- acquiring clients and ordinary marketing and client communications such as newsletters, email marketing, contacting potential clients and providing information on our services, and

- carrying out our legal obligations based on the statutory regulations, guidelines of the authorities and professional codes of conduct such as our obligations regarding Licensed Legal Counsels, Authorized Intellectual Property Attorneys, client identification and prevention of money laundering.

2. What is our legal basis for processing personal data?
When processing your personal data for the purposes described above, our processing is based on our legitimate interest as a data controller and fulfilling our contractual obligations to you while providing our services. Certain processing is based on our legal obligations as a provider of legal and intellectual property services such as anti-money laundering and conflict of interest checks.

3. What personal data we collect and process and how?
Your personal data that we process mainly includes the following:

- Client identification information, such as your name, your contact information (email, address, phone number(s)), your employer, your title or position;

- Information provided to us by you for attending our meetings and events

- Information about your participation to our events;

- Personal data provided to us by or on behalf of foreign attorneys, business partners, clients and employees while providing our services;

- Data generated by us while providing our services;

- Data obtained and/or collected from public information sources such as your company websites and public registers in course of client identification and while providing our services.

Considering our role and business as legal and intellectual property services’ provider, we receive and process personal data in course of our ordinary business operations such as completing our assignments and providing our services. We mainly process personal data that is obtained

- directly from you through, for example, our mutual communications and your attendance to our events,

- directly from your employer through, for example, business related communications with your employer (such as inventor or designer name and contact details for filing patent and design applications where required by the applicable laws and regulations), and

- public information sources such as your company websites and public registers.

We may also obtain and store full company register transcripts while establishing new client records.

4. Do we share and transfer personal data?
We do not regularly transfer or process case related data outside the European Union (the “EU”) and the European Economic Area (the “EEA”). However, we may be obliged to do so on case by case basis while providing our services to you that may require assistance of foreign attorneys or legal counsels, for example. In such cases we may also need to transfer personal data to third parties, such as foreign attorneys or legal counsels involved in assignments and based outside the EU and the EEA in which case appropriate safeguards required by applicable data protection laws are taken.

We utilize HubSpot as our CRM system to store and process your personal data to extent of purposes defined above. The HubSpot Privacy Policy is available at https://legal.hubspot.com/privacy-policy and we have taken appropriate safeguards and contractual obligation required by applicable data protection laws while using HubSpot. Namely, HubSpot Inc. is certified to the EU-U.S. Privacy Shield Frameworks as administered by the U.S. Department of Commerce, in order to implement appropriate safeguards for transferring personal data outside the EU/EEA and the European Commission-approved standard contractual clauses will apply with respect to personal that is transferred outside the EU/EEA, either directly or via onward transfer, to any country not recognized by the European Commission as providing an adequate level of protection for personal data.

Otherwise we do not distribute or share your personal data to third parties for marketing purposes but we may share information with our suppliers when they perform services on our behalf under contractual obligations to us and only to the extent of the purposes defined above.

5. How do we protect personal data?
We implement appropriate technical and organisational measures against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to personal data by, for example, maintaining security policies and procedures to ensure our systems are secure and protected. Processing of your personal data is limited to personnel who needs to access data for the purposes above while we provide our services. We provided training to our personnel regarding privacy, data protection and security.

6. How long is your personal data stored by us?
We will store your personal data for the above mentioned purposes for the duration of business relationship with you or as long as we still may need to contact you or as required by laws, regulations and professional rules and codes of conduct applicable to us. We may also retain your personal data for a longer period to the extent we deem the data necessary to assert or defend legal claims during any relevant retention period or to identify possible conflicting assignments. Personal data records in connection to potential new clients are removed yearly.

7. Your rights as a data subject
GDPR provides you with a number of rights as data subject, which you may exercise by requesting

- a copy of your personal data that we process,

- correction of incorrect personal data that relates to you, and

- in some cases, deletion of your personal data unless we need to maintain records for legal purposes.

In certain matters, you may also be entitled to restriction of processing of your personal data or otherwise object to processing of your personal data if not in conflict with our obligations under statutory laws and professionally binding rules and codes of conduct. Kindly notice that we need to be able to check your identification for enabling you to exercise you rights. In case of complaints that should be filed to supervising authority, please visit at https://tietosuoja.fi/havaitsitko-epakohdan-henkilotietojen-kasittelyssa (in Finnish) or https://tietosuoja.fi/en/have-you-noticed-a-processing-violation (in English).

We’d love to keep in touch with you, but you are provided an option to opt-out from our marketing and client communications through our letters.

8. Cookies and instructions for using cookies

We use cookies for monitoring traffic in our network and for identifying network visitors and for developing our service in order to improve client experience as well as to target advertising, marketing and remarketing. Cookies are small code files which are stored by browsers and are often used for distinguishing website visitors from each other.

Each visitor has the option to choose whether or not a cookie is installed in the browser in connection with a visit.

When you visit our website for the first time, we ask you about using a cookie, and a cookie will not be installed on your computer without your consent. A cookie will only be installed if you accept the cookie by selecting the "Accept" button. If you object to the installation of cookies, you should select the "Decline" button, and in this case the cookie will not be installed. If you have previously accepted the cookies, we will not display the cookie notification again.

You may also choose to visit our website in incognito mode. In this case we will not record your visit. If you want to remove all cookies from your computer, we recommend that you access the instructions for using your web browser and delete all the installed cookies yourself.

We also use Facebook Pixel cookies for applying functions of advertising and marketing relating to target groups, conversions, targeting and optimization, as well as for using Facebook Analytics data. You can always check and edit your own settings relating to the targeting of Facebook advertisements. Further information is available at https://www.facebook.com/help/568137493302217?helpref=faq_content. 

9. How to contact us?
Data controller: Berggren Oy

Address: Eteläinen Rautatiekatu 10 A, PL 16, 00100 Helsinki

Phone: +358 10 227 2000

In case of questions, you may also contact tietosuoja@berggren.fi, as indicated also above.

Enriching the world of ideas ™

Enriching the world of ideas ™. This is the goal of all services at Berggren. Our mission is to create opportunities for our clients to succeed.

The Berggren expertise is always business-oriented and tailored to your company's needs. You will be served by specialists who know the special features of your technology and the industry.

Contact us!